Receiving invoices electronically

Easy way to receive e-invoices

E-invoice service is a safe, practical and cost-effective way to receive invoices electronically. It is easy to start using the web-based service without acquiring separate software. You can link the service to your company's financial management software and bank systems. E-invoices are archived electronically, and you can also send a copy of the e-invoices directly to your accounting firm or other relevant parties.

When you sign an agreement on corporate e-invoice services at your local member cooperative bank, you will receive an e-invoicing address you can give to invoicing companies. Once you have made the agreement, you can conveniently manage your company's product range and customer register.

When you change your purchase invoices to e-invoices, you will save time and effort spent on invoicing.
Kati Hemminki‚ Product Manager, OP

Adopting e-invoicing on OP eServices for small corporate and institutional customers is simple and does not require any investments in invoicing or bank connection software. On OP eServices for small corporate and institutional customers, you can create and send your company's invoices, track the status of your receivables and receive e-invoices from your company's creditors. You can also easily manage your company's product range and customer register.

This is how your company becomes a user of e-invoicing service:

  • Go to your own OP cooperative bank to conclude an agreement for OP eServices for small corporate and institutional customers and an e-invoice service agreement. You can choose between the sending or receipt of e-invoices, or both.
  • Make a Sending Notification on the website of the Federation of Finnish Financial Services. You can conveniently send a Sending Notification via OP eServices for small corporate and institutional customers and then your personal customers can order e-invoices from your company on his/her online bank.
  • Ask your corporate customers to provide you with e-invoice addresses and save them to customer data on OP eServices for small corporate and institutional customers.
  • Let your creditor know your company's e-invoice recipient address so that you will receive your purchase invoices as e-invoices.

You can create e-invoices to be sent to the bank in your company's invoicing system and send the invoice file using either OP's Kultalinkki or some other bank connection software in your company's use. Similarly, you can retrieve an incoming e-invoice file from the bank via your company's banking connection channel and enter it in the accounts payable ledger for processing and posting.

E-invoicing service enables the complete automation of your company's sales and purchase invoicing.

This is how your company becomes a user of e-invoicing service:

  • Check that your company's bank connection software is capable of sending and receiving e-invoices.

After the agreement has been activated:

  • Let your company's customers know your capabilities to send e-invoices and collect your corporate customers' e-invoice addresses by sending them letters.
  • After this consumers can order an e-invoice from your company through their online bank.
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