OP has migrated to system-supported procurement covering all procurement process areas: competitive tendering, agreement management, ordering, invoicing and supplier information management.
The procure-to-pay system selected by OP Financial Group is SAP Ariba. OP’s system-supported procurement covers competitive tendering, agreement management, ordering and invoicing as well as supplier information management.
As part of the supplier registration and approval process, the supplier is asked to record basic supplier details on the Ariba Sourcing system. Supplier details are requested from selected suppliers who will then be responsible for keeping their information up to date. A supplier profile questionnaire will also be sent to suppliers who are invited to respond to requests for proposals or information.
The supplier profile questionnaire is sent to supplier representatives via the system. Suppliers log into the Ariba Sourcing service by clicking a link that is sent via email in order for them to fill in the supplier profile questionnaire. Suppliers incur no costs arising from registering to the service in order to provide their supplier information.
Requests for proposals
In the procure-to-pay system, supplier selection is based on an e-auction process.
OP sends suppliers an invitation regarding an e-RFx. Responding to the request for proposal is performed in the Ariba Sourcing system. In order to participate in competitive tendering, the supplier must be registered as specified above (Supplier registration). Suppliers incur no costs arising from registering to the service in order to provide their supplier information.
Purchase orders and invoicing
Electronic invoicing (e-invoicing) speeds up and enhances the process, reduces errors in invoice processing and generates cost savings to both parties.
Electronic signature of procurement agreements
Considering that new procurement agreements created through Ariba are basically signed electronically, the agreement does not need to print out, post or scan. The electronic signature is performed using the DocuSign solutions integrated into the Ariba system.