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Preparing for financial statements – order accounting records easily from OP Accounting Records Service

By using OP Accounting Records Service, you can order your organisation’s accounting records with just one order.

For financial statements, your company will need from the bank, among other things:
– account balance statements and interest receivables on accounts with credit facility
– balance and interest certificates for loans 
– records on leasing contracts and liabilities
– reports on securities and investments
– records on guarantee liabilities, pledges and mortgages.

With the OP Accounting Records Service, you can order easily all needed certificates for OP cooperative banks, OP Corporate Bank plc, OP Life Assurance Company Ltd, OP Asset Management Ltd and OP’s units in the Baltic countries.

Please make your order in good time since the year-end peak period may cause delays in the delivery of accounting records. You can pick up the accounting records from the service within 15 business days from the requested transaction date.

Order and retrieve accounting records

 

Steps of ordering accounting records

 

  • You can order accounting records if you have the right to do so or if you have been granted authorisation via the Suomi.fi Web Service.
  • Order accounting records online. You can identify yourself with any bank’s user IDs.
  • You will receive an email when the records are ready to be picked up from OP Accounting Records Service.


Who can make orders? Important information on authorisations

 

  • Private trader: business proprietor
  • Limited liability company and cooperative: managing director, member of the Board
  • Housing company: property manager, member of the Board
  • General partnership: partner
  • Limited partnership: active partner
  • Association: member of the Board
  • An accounting or audit firm can also order records, if they have been granted a mandate code through the Suomi.fi Web Service to view customer data held by a financial institution. As regards private traders, only the private trader themself can place the order and download the accounting records.

How to grant a mandate at Suomi.fi
 

1. Identify yourself into the Suomi.fi Web Service. You can identify yourself with any bank’s user identifiers.

2. Select Act on behalf of a company and select the company. Select Grant a mandate.

3. Under assignees, add a person or company. With the assignee, agree on how the mandate should be granted. For example, you can agree that you grant a mandate to your accounting firm and the firm then grants a further mandate for transactions to the accountant in charge. When granting such further mandates, the final party authorised must be a person.

4. Under Mandate type, select Mandate for transactions. Under Mandate theme, select View customer data held by a financial institution (Finanssilaitoksen asiakkuustietojen katselu).

5. Select the validity of the mandate. Inform the assignee that they can log into OP Accounting Records Service.

If the bylaws of the company or entity state that decision-making requires consent from several persons authorised to sign for the company, these persons must accept the authorisation in the Suomi.fi Web Service.

Read more about suomi.fi mandate codes and e-authorisations >
 

Foundations, public sector entities and parishes
 

Foundations, public sector entities and parishes can grant a mandate to their representative in the Suomi.fi Web Service to order accounting records from OP Accounting Records Service. Read more about granting a mandate >

You can also order accounting records from your contact person at OP.


Records you can print out yourself free of charge 

 

  • If you are using OP eServices for corporate customers, you can print out account balance and interest certificates, loan balance confirmations, lists of pledges and details of closed accounts free of charge.
  • If you are also using the Audit Report Service, you can order balance confirmations relating to OP Corporate Bank’s products and services free of charge through the service.

Read more about you can print out yourself free of charge >


Records that will be delivered automatically 

 

  • Investment reports are created automatically and will be delivered to you on the online service or by post at the turn of January and February, depending on what has been agreed.
  • In January, OP Life Assurance Company will send by post to its corporate customers a summary of pension insurance premiums paid, as well as account statements of endowment and unit-linked insurance policies and capital redemption and investment contracts concluded by the customer company.

How to order accounting records


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Order and retrieve accounting records

The service is provided by OP Financial Group. By granting a mandate, you give the assignee a right to place orders for accounting records related to services that the assignor company has used within OP Financial Group. The orders are subject to charge. The service charges will be debited from the customer company.
Prices
  • The charge for records from OP Corporate Bank is 35 euros per product or product area per business ID.
  • The charge for records from OP cooperative banks is based on each bank’s list of service charges and fees.
  • Records from OP Life Assurance Company and OP Asset Management are not subject to a separate charge.
  • Delivery of records form OP’s Baltic units is subject to a list of service charges and fees agreed for the Baltic countries.