How are earnings payment data reported after 1 January 2019?
The previously used annual payroll declaration ended when the Incomes Register was adopted. We receive salary data for workers' compensation insurance directly from the Incomes Register. We also receive any corrections to the data from the Incomes Register. If the correction concerns an old insurance period, contact our Customer Service.
How do I skip the section about workers’ compensation insurance if I do not have one?
If you do not have workers’ compensation insurance, use the Type of exception to insurance 'No obligation to provide insurance (workers' compensation insurance)’ data item.
If the employer has an obligation to provide insurance, but the employer has not taken out accident insurance, can an earnings payment report still be submitted?
The earnings payment report is filled out and submitted in the usual manner to the Incomes Register.
In what situations and how is the policy code reported to the Incomes Register?
The policy code is only reported when the employer has taken out several workers' compensation insurance policies with Pohjola Insurance or various insurance companies. In other words, you do not need to include the code in every report.
The insurance company’s Business ID must also be reported along with the policy code. The business ID for Pohjola Insurance is 1458359-3.
Where can I find the policy code for workers' compensation insurance?
The policy code can be found on the policy document, bill and statement of fees, and in the company’s insurance page at op.fi.
The Pohjola Insurance policy codes are in the following format: 40-xxx-xxx-x, 41-xxxx-xxxx-x, 42-xxxxx-x or 50-xxxxx-xxxxx-x.
What should one focus on when reporting data to the Incomes Register?
The data reported to the Incomes Register should be as detailed as possible. Reporting also complementary data on employment and absences from work to the Incomes Register will help to minimise requests for additional information.
Attention should be paid especially to the following when filling in an earnings payment report and submitting it to the Incomes Register:
select reporting method 2
fill in the employment details, such as the type of employment, duration of employment, type of wages/salary, and the regular weekly working time agreed between the employer and the employee
also fill in the absence from work details, such as the period of absence, number of days of absence, reason for absence from work, and amount of pay
report the complementary data as soon as possible, preferably at the same time as reporting the mandatory data.
Why should I also report complementary data?
Salary data reported to the Incomes Register are also used in claims processing. Reporting method 1 is insufficient for claims processing; complementary data is needed (reporting method 2) in the payment of compensation for loss of income. Almost without exception, complementary data is connected to income data, subject to the mandatory reporting obligation.
By reporting salary data in sufficient detail, you help speed up claims processing and prevent unnecessary requests for additional information.
Why would a request for additional information be sent to me?
After 29 days have passed since the date of loss with the injured party having been placed on sick leave, the compensation for loss of income changes to it being based on annual earnings. Additional information will be needed about, for example, pay rises, absences from work, right to holiday bonus and amount of holiday bonus, in order to determine the annual earnings. Where possible, we will use the Incomes Register to obtain the above additional information.
Will I be able to submit information on sick pay or income earned during the four weeks preceding the loss as before when submitting a notification of accident?
Yes, you will. This will speed up the processing of claims for compensation for loss of income