Palkkailmoitusohje

Payroll declaration for occupational accident and occupational disease insurance

Annual reporting of payroll for occupational accidents and diseases insurance is undergoing reform. As of 1 January 2019, all employers, i.e. earned income payers, will be obliged to report salary data to the Incomes Register. Only the salaries of special groups will continue to be reported to the insurance company.

With the adoption of the Incomes Register, the traditional payroll declaration procedure will be phased out, as the insurance company will obtain salary data directly from the Incomes Register.

Which insurance policies will continue to require a payroll declaration?

It will continue to be necessary to fill in a payroll declaration for special groups, as their data is not available from the Incomes Register. We will request payroll declarations also for occupational accident and occupational disease policies that have begun during the period 1 November – 31 December 2018 or ended mid-year 2019.

Where do I make a payroll declaration for special groups and what information should I report?

You can make a payroll declaration for special groups by logging into op.fi. You can find the payroll declaration service on the Insurance and claims page.

Report this information for special groups

  • With respect to students at the upper level of comprehensive school, in vocational schools and upper secondary schools as well as universities and universities of applied sciences, the number of students in the insurance period is declared.
  • With respect to participants in labour market training, the number of students and the average number of course days for one person per year is declared.
  • With respect to informal carers, the average number of persons is declared.
  • With respect to participants in rehabilitative work activities or work activities for the disabled, persons in institutional care and prisoners, the number of people and the average number of working days for one person is declared separately for each group of persons. If the work is based on an employment relationship, salaries must be reported to the Incomes Register.

If you need to use a paper form, you can request one by email from palkkailmoitukset@pohjola.fi.

Insurance that started 1 November – 31 December 2018 or ended mid-year 2019

If your company’s occupational accident and occupational disease insurance has started during the period 1 November – 31 December 2018 or ended mid-year 2019, a paper form will be sent by post in December 2019.

If you need to use a paper form, a request for one can be sent by email to palkkailmoitukset@pohjola.fi.

How can I correct the payroll declaration that I have sent?

If you notice any errors in the information for 2019 you have reported to the Incomes Register, make the corrections directly in the Incomes Register. Report the corrections to us at op.fi by an online message, and we will retrieve the corrected data from the Incomes Register.

With respect to insurance policies that have ended mid-year 2019 and those that have begun during 2018, you may report corrected data either at op.fi or by requesting a paper form by email at palkkailmoitukset@pohjola.fi.

Where can I find information on adjustment calculations?

When the payroll declaration has been processed, OP will send the debit notes either by post or as e-invoices, depending on the billing method that you have chosen. After the payroll declaration has been processed, you can also find the adjustment calculation documents in the op.fi service, under occupational accident and occupational disease insurance documents.